User roles | Guidde Help Center

System role	Administrative tasks	Content management	Content creation	Viewing & Sharing
Admin	Billing Workspace (Account) settings User management (invite, assign new user roles) Control the Dictionary Set up integrations	Control over the Brand Kit View and edit private videos Can delete any video within the workspace Access to Content Insights, Analytics and Activity Feed	Full access	Full access to all videos created within the workspace, including private ones Export
Content Manager	N/A	Review and edit all videos within their workspace Control over the Brand Kit View & edit private videos Content Insights/analytics Delete any video within the workspace Activity feed	Full access to content creation (capture, edit)	Content manager has access to view all videos within the workspace Export
Member	N/A	Can manage only the videos they created/own and those shared with them specifically	Can create their own videos, edit them and upload videos	Can view their own videos and guides that have been shared with them. Can export only guides they own
Viewer	N/A	N/A	No access to content creation Can search for the videos and view guides that have been explicitly shared with them.	Can view content specifically shared with them

Manage user roles for your Workspace

1. Go to 'Account Settings'.

2. Navigate to the 'Users' tab.

3. Click the pencil icon to modify a user.

4. Choose the desired role.

5. Click 'Set' to save the changes.

Auto-set new users as Viewers

Available on: Enterprise plan

This functionality offers improved control over user roles during onboarding, allowing you to manage permissions and exercise tighter oversight of license usage within your organization.

📌 To auto-set new users as Viewers:
1. Access Account Settings > Privacy Settings

2. Enable the toggle for "Auto-set New Users as Viewers" and then click 'Update'.

When enabled, any new users invited to your workspace will be given the “Viewer” role by default, instead of the “Creator” role.

📌 All user roles are available across all of Guidde's plans.
📌 If you're can not update a user's role from Viewer, check if your subscription has an available paid seat for them.

Invite users to Workspace