Enter the Document Editor
When a step-by-step guidde is captured, both a video and a written document are automatically generated. Right after capturing, you’ll land on the view page, where you can preview both. The view page is read-only; from here, you can access either the video editor or the document editor.
Note: Video steps without narration are automatically hidden in document view for a clean, focused reading experience.
1. From the guidde's view page, click Edit in the top right corner to open the editor.
Alternatively, you can click the three-dot menu in the top-right corner of a video on your Guidde homepage, then select Edit from the menu.
2. Once in the editor, you’ll see two sections above the guidde: Video and Document. Select the Document tab to begin editing your written step-by-step.
When entering the editor, you'll land in the Video editor by default.
3. Scroll down to review your document steps.
You can click the eye icon in the top-left corner of a step to hide it from the published document. This lets you remove the step from the document without deleting it or detaching the video.
Hidden steps remain available in the editor and can be republished at any time.
Edit the Document: Detached or Synced Mode
1. You can change the title of your guidde from the editor by clicking it and typing in the title on the top left (both from the video and the document editor sections).
You can also update the title directly without opening the editor: Open the guidde and click the title field above the video, enter your new title and click enter to save.
Note: Any of the changes listed below will detach the video from the document.
2. Use the table of contents. Use the table of contents on the left to navigate through your document. The table of contents can’t be edited directly from the panel itself. To update it, edit the step titles in the document, or adjust them in the Video Editor’s Speaker section if your document and video are synced. Learn more here.
3. By default, the document content is synced with your video. You can see the sync icon on the top right. When synced, any changes you make to your video steps will be reflected in the document, even before you publish.
4. Once you edit the document directly, it will be detached from the video. The sync icon with a strikethrough will appear, and a confirmation popup will prompt you to confirm whether you want to proceed. This includes actions such as:
Replace image
Delete image
Adding or deleting steps
Editing step titles or text
Editing the image
Adding ALT text
Note: At the moment, the ability to reorder the steps separately within the document is not supported. Reordering can only be done through the video editor while the video and document remain synced together.
Edit the Step Content
5. When editing your step-by-step document in detached mode, you can add, delete, or edit steps without affecting the video. To edit a step, click the pencil icon on the right, or click directly within the step itself.
6. When editing a step in the document, you can:
Update the title (which will also affect the table of content)
Set the document's Text format and color
Edit the description
Edit or delete the step image
Note: While you currently cannot adjust the text size in the document, you can apply different text formats such as headings to visually structure your content.
7. To edit or delete an image in a document step, click into the step and use the menu at the bottom-right corner of the image, where you can: Crop, add image ALT text, replace an image or delete an image.
8. When cropping an image in the document, the image cropper window opens, allowing you to crop, rotate, delete, or reset images to their original state.
9. To add ALT text description to your image, click the ALT icon at the bottom right corner of your image.
In the opened field, type in your ALT text description.
Alt text translates when you translate your guidde.
Works across all formats: HTML, PDF, Word, Markdown.
Note: Alt text is automatically generated from the step title. You can customize it in the document editor, however doing so will detach the document from the video.
Pro tip: To update alt text while keeping the video and document synced, edit the video’s step titles (in the video editor) - these changes will be reflected in the document's alt text without detaching the content.
10. Replace any image in your document by uploading a new file or selecting a step from your Guidde video.
Click the Replace icon at the bottom of the image.
Choose whether to upload an image or select a step from your Guidde video.
When you select Choose Image from Video, a window opens where you can choose the step image you want to use. Select the desired step, then click Import Image at the bottom to add it to your document.
There’s no need to re-attach the document to the video to replace an image - just click Done to save your changes.
Note:
The Jump to this step in video link, displayed beneath a step in the document, only appears for video steps. It won’t appear for static steps, including steps captured as images or added manually via Add Step > Image.
This link is only available when viewing the guidde on guidde.com, and won’t appear in embedded versions on external platforms.
Manage Changes
1. Undo/Redo actions work separately in the video and document sections.
2. If you want to sync your document back with the video, click the sync icon.
Note: Syncing the document back with the video will overwrite the document with the video’s content, so any changes made to the document while detached, will be permanently lost.
3. A confirmation message will appear, allowing you to review before proceeding.
Document Image Appearance: Brand Kit Settings
Document images may display different visual elements than your video steps, depending on your Brand Kit settings: Callouts, arrows, and overlays can be toggled on or off from your video/document under Brand Kit → Step Appearance.
For example:
Note: The Brand kit settings should ideally be configured before capturing your video, for an optimal experience.
If you want to apply Brand Kit settings to a captured guidde after creating it: Access the editor and click the three dots on the upper right. Select Set Brand Kit from the menu, this will apply the current brand kit settings to your video and document. Note that this may not update every adjustment.
Save and Publish your Guidde
Your edits are saved automatically in the background as you work. They remain in draft mode and won’t be visible to others until you publish your guidde.
When you’re ready to finalize and publish your changes, click Done to publish both the video and document updates.
That's it! With the Document Editor, you can refine and adapt your step-by-step written content for any purpose. Share it with your team or customers in just a few clicks, making knowledge distribution quick, simple, and efficient.