Share videos with specific teams or customers.
Organize videos based on content type or subject matter.
| Spaces | Folders |
Purpose | Organize and share videos across teams. | Organize videos within a Space. |
Visibility | Admin controls who can access the videos.
Content Managers have visibility and control across all spaces. | Inherits visibility from the parent Space. |
Flexibility | A guidde can be in multiple Spaces. | A guidde can be in one Folder per Space. |
Use Case | Segment content by team, department, etc. | Organize by topic, project phase, or content type. |
Spaces and Folders: Overview
Click "Spaces" in the left-hand panel, to view available Spaces in your organization or create new ones tailored to your needs.
Click the star icon to pin your most important or frequently visited Spaces. Pinned Spaces appear at the top, making them quick and easy to find.
Folders
Folders within each Space help you organize videos by topic, project,
date, or content type, making everything customizable and easy to find.
Enter Spaces and open “Folders” to view or manage your folders.
Use the arrow in the top-right corner to expand or collapse this panel.
Folders in your Space will appear on the left.
Create a New Space
1. Click on “Spaces” in the sidebar on the left.
2. Create a new Space by clicking the + next to "Spaces" in the left-hand panel, or "New Space" on the top-right corner of the screen.
3. Enter a name for the space.
4. Add a description for the space.
5. Choose a color for branding.
6. Set your Space’s privacy level in the Access settings.
Private: Members can join and access the Space by invitation only. It won’t appear in search, and others can’t request to join.
Restricted: Anyone in your organization can view the Space, join it freely, and invite others, no approval needed.
Add Members to your Space
7. Click "Add/Edit Members" to add colleagues to your space.
This option is intended for adding viewers from within your organization.
To invite external collaborators, please see the section below - here.
8. Search by email to swiftly locate the members you wish to invite.
9. Select individuals to invite and ensure appropriate contributors are included in your Space.
10. Assign a user role to your member/s:
Owner - Full access. Can create and delete Spaces and resources, invite members, and manage their permissions.
Collaborator - Can view and edit Spaces, folders, and videos. Cannot manage users or access privacy settings.
Viewer - Read-only access. Can view the Space and its content without making any changes to it.
11. To remove a member, simply click on the bin icon.
12. Click "Save".
Add Members to an Existing Space
1. Click "Spaces" in the left-hand panel to access your organization's Spaces.
2. Click "More Actions" in the top-right corner of the desired Space.
3. Select "Invite members".
Use this option to:
Invite internal team members to an existing Space.
Invite external viewers to your Space
4. Invited viewers will receive an email invitation and will be able to view the content in the Space once they accept it. You can either send the invitation directly from Guidde by typing in an email address, or copy the link to share it manually.
5. To continue, follow the steps outlined here and grant the appropriate permissions to the added viewers.
6. Click "Save Changes".
Edit Your Space
To update a Space’s name or description, add members, or modify member roles.
Click "More Actions" in the top-right corner of the desired Space.
Select "Edit" from the dropdown menu.
3. Edit any section: Space name, description, color, or Add/Edit members. Use Add/Edit Members to invite new colleagues or adjust existing members' roles and permissions as needed.
4. Click "Save".
Add a Video or Playlist to a Space
Find the video or playlist you wish to share.
Click the three-dot menu on its top right and select "Add to Space."
3. In the menu, check the box next to the relevant Space.
To create a new one, click "Create a new Space" at the bottom of the list.
4. Then, click "Save".
5. To add your Guidde to a specific folder within a Space, or to create a new folder, use the Space sidebar:
Open existing folders
Create a new folder
Open the Space in a new tab
6. Click Save to add the video to the selected space and folder.
Note: A video or playlist can only exist in one folder at a time within a Space.
Add Multiple Videos/Playlists to a Space
Note: Bulk sharing is currently available just for videos and playlists you own.
1. Navigate to "My Guides".
2. Select a few videos by checking the box on the left side of each video thumbnail.
3. Click "Share to Space".
4. Select the appropriate space by checking the corresponding checkboxes.
5. Click "Save".
Your Space is ready for collaboration! Spaces keep your Guiddes organized, easy to access, and visible to the right people; ensuring clarity, control, and seamless teamwork.