Available on: The Enterprise Plan
What the Integration Does
The Guidde SharePoint integration brings your Guidde content into SharePoint without requiring you to recreate or maintain it there.
When you publish a guidde, Guidde creates a native modern SharePoint page containing the embedded video and transcript. The page lives in your Microsoft 365 tenant and follows your SharePoint site's permissions, retention policies, and search settings.
Who is this for: Guidde workspace admins, Microsoft 365 / SharePoint admins, and anyone who publishes guiddes to SharePoint.
With the integration, you can:
Keep one source of truth: Create and update guiddes in Guidde. SharePoint receives a rendered copy.
Publish native SharePoint pages: Pages use your site's look and feel, permissions, and version history.
Make content searchable: Published pages can be indexed by Microsoft Search and Microsoft 365 Copilot.
Update pages in place: Re-publishing a guidde updates the existing page.
Control what goes live: Choose whether pages are published immediately or saved as drafts for review.
How it works
A Guidde workspace owner connects SharePoint once using a Microsoft account and selects a default destination site. When a creator publishes a Guidde, Guidde uses the connected account's authorization to create a page on the selected SharePoint site. The page appears in the Site Pages library, either as a draft or a published page, depending on the configured publishing settings.
Changes you make to a guidde, to the video or the step-by-step document, appear automatically in the embedded player on the SharePoint page. Changes made directly on the SharePoint page, outside the player, are not synced with Guidde.
Note: Publishing runs as the connected Microsoft account, regardless of who clicks Publish in Guidde. Guidde does not check the SharePoint permissions of the individual publisher. Nothing is installed in your Microsoft tenant.
Before You Start
Choose the connecting account
The Microsoft account used to connect SharePoint must have one of these permission levels on the destination site:
Site Owner
Member with Edit permission
Note:
A Guest cannot publish pages. If the account receives access through a group, make sure it is included in that group.
Consider using a dedicated service account rather than a personal account. If the person who connected the integration leaves your company, you'll need to reconnect using another account.
Permissions Requested by Guidde
The Guidde app uses Microsoft delegated permissions. The following site permissions require consent from a Microsoft tenant admin:
Sites.ReadWrite.All (Microsoft Graph): Lists the SharePoint sites available for publishing.
AllSites.Manage (SharePoint): Creates and publishes SharePoint pages.
Guidde also requests User.Read, offline_access, openid, and profile to sign in the connecting account, read its basic profile, and keep the connection active.
Guidde does not use Sites.Selected. Because these are delegated permissions, the connecting account's access to each site determines where publishing succeeds.
Set up the Integration
In Guidde, go to Integrations → SharePoint and click Connect.
Sign in with the Microsoft account you selected.
If your browser signs in automatically with a different account, use an InPrivate/incognito window or select Use another account.
If Microsoft displays Need admin approval, your request is sent to your Microsoft admin. The admin must approve the Guidde app before you can complete the connection.
Open the SharePoint settings dialog.
Under Select a site, choose the default site for publishing. Authors can still select another site when publishing.
Under New pages land as, choose whether new pages should be:
Published: Pages go live as soon as they are created.
Draft: Pages are created as drafts for site owners to review and publish.
Click Test connection, then Save.
Admin approval (Microsoft admins)
If Microsoft requires admin approval:
Open Microsoft Entra ID → Enterprise applications and find the Guidde app.
Grant admin consent for the requested permissions.
Ask the user to retry the connection.
Allow Guidde Videos on Your SharePoint Site
This step is required for embedded videos to appear. SharePoint blocks embedded content from external domains that haven't been approved. It does this silently, without an error message. If you skip this step, published pages may show the transcript without the video.
A SharePoint site admin should:
Open Site settings
HTML Field Security on the destination site.
Allow adding iframes from selected domains. Add the relevant Guidde domains to the permitted list:
US workspaces: embed.app.guidde.com
EU workspaces: embed.eu.guidde.com
Click Add on the right of the input field.
Click Ok on the bottom right of the page to save your changes.
Note:
Existing pages should display the video without needing to be republished.
This setting applies per site. If you plan to publish to multiple SharePoint sites, approve the Guidde domains on each site.
Publish a Guidde to SharePoint
Click Share on a guidde.
From a guidde's view page, click Share in the upper right.
From Guidde's home-page, click the three-dot menu on on the top right of a video card and select Share from the opened menu.
Select the Embed tab at the top.
Choose your preferred option:
Embed both Video and Step-by-Step document
Embed just the Video
Embed just the document
Click the arrow at the bottom (next to Copy embed code.)
Select SharePoint under Publish to. The integration status should show Connected.
Choose the Destination site and edit the Page title if needed.
Click Publish. A note above the button indicates whether the page will be created as a draft or published - based on your settings.
If the page was created as a draft, open it in SharePoint and publish for your colleagues to see it. Share the page link as you would any other SharePoint page.
Advanced Publishing Settings
Click the gear icon next to Publish to to adjust how the page is created.
Embed size: Set the dimensions of the embedded player.
Optimize your guidde for search: Includes the transcript on the page so SharePoint search and Microsoft 365 Copilot can find the content. This is on by default.
Match embedded page language (dynamic): If your guidde has translations, the player follows the language of the SharePoint page. When this option is off, the guidde stays in its original language.
Save as draft for review: Creates the page as a draft so site owners can review it before it goes live.
Updating a published guidde
When you update the video or the step-by-step document in Guidde, the change appears automatically in the embedded player on the SharePoint page, with no need to publish again. Edits made directly on the SharePoint page, outside the Guidde iframe, are not synced with Guidde.
Publishing the guidde again updates the same page in place, and SharePoint version history records the change.
If the page was edited in SharePoint
If someone edited the SharePoint page after your last publish, Guidde detects the conflict and stops rather than overwriting those changes. Review the SharePoint edits before deciding how to proceed.
Manage the Integration
Switch between Draft and Published
A Guidde workspace admin can change the default page mode in the SharePoint integration settings.
Change the connected account
In Guidde, go to Integrations → SharePoint and click Disconnect. This removes your saved settings, including the selected destination site.
Confirm that the new account is a Site Owner or a Member with Edit permission on the destination site.
Click Connect and sign in with the new account. Use an InPrivate/incognito window if your browser signs in automatically with another account.
Approve the Guidde app if Microsoft requests admin approval.
Select the destination site and page mode again, then click Test connection.
Reconnect after a revoked or expired grant
Access tokens refresh automatically. If the grant is revoked or expires, a Guidde admin can restore the connection by signing in again from the Integrations page.
Ongoing maintenance
There is no software installed in your Microsoft tenant to update.
Security and Governance
Content in Guidde remains governed by Guidde's encryption, tenant isolation, and access logging.
Links back to Guidde require Guidde authentication.
Content published to SharePoint becomes part of your Microsoft 365 tenant and is subject to its retention, DLP, and eDiscovery policies.
SharePoint permissions determine who can read a published page.
OAuth tokens are encrypted with KMS per workspace, and access to them is audited.
Guidde uses the standard Microsoft Graph API; nothing is installed in your Microsoft tenant.
Who can publish? Admins, Content Managers and Creators.
Search, Copilot, and AI assistants
For content that should be discoverable through Microsoft Search and Microsoft 365 Copilot, publish the rendered guidde to SharePoint. Content that exists only in Guidde isn't indexed by Microsoft Search today. You can also use Guidde's MCP connector [add link] with supported AI assistants.
Troubleshooting
If the connected SharePoint account does not have permission to publish to this site, ask a SharePoint admin to grant it access, or pick another site.
Publishing runs as the Microsoft account connected to SharePoint, not as the person who clicked Publish. This message means the connected account can't create pages on the destination site.
Try one of the following:
Choose a different destination in the Publish to SharePoint panel.
Ask a SharePoint admin to make the connected account a Site Owner or a Member with Edit permission on the destination site.
Check whether admin consent was granted for the Guidde app, whether tenant policies restrict access, and whether the account has permission to the Site Pages library.
If the account belongs to someone who has left the company or no longer has access, disconnect and reconnect using a suitable account under Integrations → SharePoint.
Published page shows only the transcript, with no video
Cause: SharePoint blocks embedded content from external domains that haven't been approved. The page loads, but the video player is missing and only the transcript appears.
Fix: A SharePoint site admin needs to allow the Guidde domains on that site:
Open the site's HTML Field Security page. You can reach it from Site settings → HTML Field Security, or use this URL format:
https://<your-tenant>.sharepoint.com/sites/<your-site>/_layouts/15/HtmlFieldSecurity.aspxAdd the relevant Guidde domains to the permitted list:
US workspaces: embed.app.guidde.com
EU workspaces: embed.eu.guidde.com
Save the changes.
Existing pages should display the video without needing to be republished.
FAQ's
What does the integration publish?
A native SharePoint page with the guidde's embedded video and transcript.
Do we need extra Microsoft licenses or add-ons?
No. You need Microsoft 365 with SharePoint Online. No middleware is required.
Does it cost extra?
The connector is a built-in Guidde capability on the Guidde Enterprise plan.
How much work is setup, and who needs to be involved?
Setup takes under an hour. A Microsoft admin may need to approve the Guidde app, a SharePoint site admin needs to allow the Guidde video domains, and a Guidde admin connects the site.
Is anything installed in our Microsoft tenant?
No. Guidde uses the standard Microsoft Graph API.
Which SharePoint permissions does Guidde use when someone publishes?
Publishing uses the permissions of the connected account. The connection is made once per workspace, and every publish uses that account's authorization, regardless of who clicks Publish. Guidde doesn't check each user's own SharePoint permissions.
Can we change the connected account?
Yes. Disconnect, then reconnect with the new account. You'll need to select the destination site again. See Change the connected account.
Who can see the pages Guidde publishes?
Anyone with access according to your SharePoint permissions. Drafts are visible only to people with edit access to the site until they're published.
Why do my published pages show only the transcript?
SharePoint silently blocks embeds from domains that haven't been approved. Add the Guidde domains under Site settings → HTML Field Security.
Do we need to approve the domains on every site?
Yes. The setting applies per site.
Why isn't my new page visible to colleagues?
It may have been created as a draft. Publish it in SharePoint, or ask a Guidde admin to change the integration's default page mode to Published.
Do changes in Guidde show up on the SharePoint page automatically?
Yes. Whatever you embedded, the video, the step-by-step document, or both, updates automatically on the SharePoint page. Edits made directly on the SharePoint page, outside the embedded content, are not synced with Guidde.
What if someone edited the page in SharePoint?
Guidde detects the conflict and doesn't overwrite the changes unless you Republish the page again.
Can we keep content in both Guidde and SharePoint?
Yes. We recommend keeping Guidde as the source of truth, where content is created, maintained, and reviewed. SharePoint holds rendered copies under your organization's governance and search settings.
If content stays in Guidde and we only link to it, are there security concerns?
Guidde content remains protected by its encryption, tenant isolation, and access logging. Links require Guidde authentication.
Can Microsoft Search and Copilot find our guiddes?
Yes, once they're published to SharePoint. Content that exists only in Guidde isn't indexed by Microsoft Search today. You can publish to SharePoint or use Guidde's MCP connector for AI assistants.
Will our enterprise chatbot or AI assistant find the guiddes?
An assistant already grounded on SharePoint can retrieve published pages, with SharePoint permissions applied.
What if the connection stops working?
A Guidde admin can sign in again from Integrations. Access tokens refresh automatically unless the grant has been revoked or expired.